job vacancy

Job Vacancy: Accounts and Administrative Assistant

Job recruitment at An Grianán Theatre.

Recruitment Information

An Grianan Theatre – Accounts and Administrative Assistant

An Grianán Theatre wishes to recruit an Accounts and Administrative Assistant. Recruitment will take place over the summer with a starting date in early Autumn. The role is part time, flexible at least two days per week. Please see below for more details on this position including:

  • Description of An Grianán Theatre
  • Job Description
  • Person Specification
  • Terms and Conditions
  • Application Deadlines
  • Interview Date

An Grianán Theatre

An Grianán Theatre, located in Letterkenny, Co Donegal, is an integral part of the county’s thriving cultural life and a flagship venue in the North West of Ireland. We give local audiences and visitors the opportunity to enjoy the very best local, national and international arts and entertainment events.

An Grianán Theatre opened in October 1999 and rapidly earned a reputation for artistic excellence and accessibility. Boasting a 383 capacity auditorium and one of the largest theatre stages in Ireland, we are a state of the art facility committed to presenting the best in drama, comedy, music and much, much more. We also maintain a busy programme of community and outreach events including regular drama classes for children and a youth theatre for young people.

Job Description

Job Title: Accounts and Administrative Assistant

Employer: An Grianán Theatre Management CLG

GENERAL STATEMENT OF DUTIES
Reporting to the Administrator and operating as part of An Grianán Theatre’s management team, to assist with the day-to-day finances and administration of the theatre.

Main Duties:

  • Accounts and Administrative Assistant Duties:
  • Operate the day to day accounts on Sage Computerised Accounts Package
  • Input Supplier invoices for Theatre, café and CE Accounts
  • Issuing Sales Invoices on a monthly basis.
  • Prepare Bank reconciliations
  • Prepare Petty Cash reconciliations.
  • Prepare accounts for payment including artist payments.
  • Prepare daily lodgements of box office receipts and ancillary sales to bank.
  • Keep appropriate financial records for all the theatre’s activities including performances, workshops, classes and touring projects.
  • Liaise with CE Supervisor regarding CE Claims
  • Deal with day to day correspondence and telephone enquiries.
  • Negotiate favourable rates for all Theatre Purchases including stationery, office equipment, cleaning materials, consumable stock etc. and ordering plus stock control of same.
  • Carry out any other duties, which reasonably fall within the broad terms of the principal responsibilities.

General Duties:

  • Deal with day-to-day correspondence and telephone enquiries.
  • Carry out any other duties, which reasonably fall within the broad terms of the principal responsibilities.
  • To work effectively with management and staff.
  • Adhere to all company rules and policies at all times.
  • To carry out any other duties as requested by the Theatre Director or Board of Directors from time to time.

Person Specification

Essential Criteria

Candidates must:

  • have a good working knowledge of SAGE 50 Accounts.
  • have a minimum of three years of professional work experience in an accounts environment.
  • be proficient in Microsoft Word and Excel

Desirable Criteria

Ideally candidates should have:

  • Administrative knowledge of the Irish theatre and entertainment sector
  • Hold a full driving license

Terms and Conditions

Flexible, min 2 days per week.

Location: An Grianán Theatre.
Under the current Government guidelines recommending people to work from home whenever possible, the chosen candidate will have the option to work from home one day a week.

Salary – €13.50 per hour

Deadline for applications: Monday 9 August 2021 at 9.30 AM.

Please apply in writing with your CV and a covering letter outlining your suitability for the role.

Send your application for the attention of
Patricia McBride, Director,
An Grianán Theatre,
Port Road,
Letterkenny,
Co Donegal
F92 RV1F
or
by email here.

Interviews for this post will be held in An Grianán Theatre on Monday 16 August

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Vacancies on our CE scheme

Stage technician Peter Rose. Photo by Paul McGuckin.

We currently have places available on our Community Employment Scheme for house keeping and front of house staff.

Community Employment Rates and Conditions apply. Please note the eligible age for participation on Community Employment is 21 years. Please contact your local Department of Social Protection office for details of any exceptions to this.

To apply please send your CV and PPS number to:

Martina Murphy

Community Employment Supervisor

An Grianán Theatre

Port Rd

Letterkenny

Co Donegal

eMail

0749120777 (press 2 for admin)

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Café Staff Wanted (Daytime)

Job Vacancy An Grianán Theatre

An Grianán Theatre Café will reopen on on Monday 10th August and we would like to hire the following experienced staff for daytime work:

Chéf –  30 hours per week.
Waiting Staff – 20 hours per week.

Experience necessary, please apply with your c.v, before Wednesday 29th July, to Lena Duddy, Manager, An Grianán Café eMail

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Want to work with us? Vacancies on our CE scheme.

Stage technician Peter Rose. Photo by Paul McGuckin.

We have a number of places available on our Community Employment Scheme in various departments including box office, house keeping and technical.

Community Employment Rates and Conditions apply. Please note the eligible age for participation on Community Employment is 21 years. Please contact your local Department of Social Protection office for details of any exceptions to this.

To apply please send your CV and PPS number to:

Martina Murphy

Community Employment Supervisor

An Grianán Theatre

Port Rd

Letterkenny

Co Donegal

eMail

0749120777 (press 2 for admin)

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Want to work with us? Vacancies on our CE scheme.

Random photos of An Grianan. Dinosaurs of Donegal. Culture Night 2017. Photo by Paul McGuckin.

We wish to recruit the following staff under the Community Employment Scheme:

Box Office Assistant

Front of House Ushers

Community Employment Rates and Conditions apply. Please note the eligible age for participation on Community Employment is 21 years. Please contact your local Department of Social Protection office for details of any exceptions to this.

To apply please send your CV and PPS number to:

Martina Murphy

Community Employment Supervisor

An Grianán Theatre

Port Rd

Letterkenny

Co Donegal

eMail

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Job Vacancies: Community Employment Scheme

We wish to recruit the following staff under the Community Employment Scheme:

Box Office Assistants

Technical Assistants

Front of House Ushers

Housekeeping/Caretaker

Community Employment Rates and Conditions apply. Please note the eligible age for participation on Community Employment is 21 years. Please contact your local Department of Social Protection office for details of any exceptions to this.

To apply please send your CV and PPS number to:

Martina Murphy

Community Employment Supervisor

An Grianán Theatre

Port Rd

Letterkenny

Co Donegal

eMail

The next CE scheme start date is Mon 11 Sept 2017.

 

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Job Vacancy: Housekeeping Assistant

We have the following position available on An Grianán Theatre’s Community Employment scheme:

Housekeeping Assistant

JOB DESCRIPTION
Location – An Grianán Theatre

General Statement of Responsibilities
Reporting directly to the Community Employment Supervisor, the main responsibilities of this role will be to ensure that An Grianán Theatre is cleaned and maintained to the highest possible standard.

Job description – Specific Duties
1. Clean all areas of the theatre including auditorium, back stage, front of house and all office areas.
2. Use the floor buffer to maintain the marmoleum floors.
3. Maintain outside bin store and ensure it is kept in good order.
4. Through the Community Employment Supervisor order cleaning equipment and products as required
5. Maintain toilets and ensure they are fully supplied with soap, tissue and hand towels.
6. Assist the setting up of rooms for commercial users of the theatre
7. Clear litter from the car park and grounds of the theatre
8. Remove “Smoking Litter” from Front of building and monitor ash bins
9. Maintain Flower beds watering, weeding and pruning as necessary
10. Cleaning windows and plate glass
11. General maintenance e.g. change light bulbs, etc.
12. To observe An Grianán Health and Safety policy and to wear PPE where required and necessary.
13. Carry out any other duty which falls within the general range of responsibilities of the role.

NB: Please only apply if you meet the eligibility criteria below. You will not be considered for interview if you do not meet the eligibility requirements.

Eligibility Criteria for Participants

The criteria for participating on the Community Employment programme are based on age and length of time in receipt of various social welfare payments. In general, this opportunity is for people of 25 or over who are receiving social welfare payments for 1 year or more, and people of 18 years or over in receipt of disability-related payments.

Please note that eligibility to participate on the Community Employment programme is linked to those in receipt of an Irish social welfare payment (where specified). Those persons not meeting the criteria under the Part-time Integration or Part-time Job Options, or who are signing for credits, or are receiving social welfare benefits from a different country, are not eligible to participate on Community Employment.

To apply please send your CV and PPS number to:

Martina Murphy

Community Employment Supervisor

An Grianán Theatre

Port Rd

Letterkenny

Co Donegal

eMail

 

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Job Vacancy: Accounts Assistant (Maternity Cover)

UPDATE 30/11/15: this position has been filled.

An Grianán Theatre wishes to recruit an Accounts Assistant. This position is part time and is available for a six month period to provide cover for a Maternity Leave within the organisation. Cover is required from the beginning of January 2016 for a six month period.   This is a Part Time position- 2 to 3 days per week maximum.

•    A minimum of two years experience working in a similar office environment is required.
•    Knowledge and experience of computerised accounting software is also essential.
•    A working knowledge of Sage Accounting software is desirable.
•    Remuneration for the position is negotiable depending on experience.
•    Please apply in writing enclosing a CV and a cover letter outlining your suitability for the position.

Job Description

GENERAL STATEMENT OF DUTIES

Reporting to the Administrator and operating as part of An Grianán Theatre’s management team, to assist with the day-to-day financial administration of the theatre.

SPECIFIC DUTIES
(a)    Operate the day to day accounts on Sage Computerised Accounts Package
(b)    Prepare Bank reconciliation
(c)    Prepare accounts for payment including artist payments.
(d)    Prepare daily lodgements of box office receipts and ancillary sales to bank.
(e)    Keep appropriate financial records for all the theatre’s activities including performances, workshops, classes and touring projects.
(f)    Deal with day to day correspondence and telephone enquiries
(g)    Negotiate favourable rates for all Theatre Purchases including stationery, office equipment, cleaning materials, consumable stock etc. and ordering plus stock control of same.
(h)    Carry out any other duties, which reasonably fall within the broad terms of the principal responsibilities.

Please apply to:

Patricia McBride
Director
An Grianán Theatre
Port Road
Letterkenny
Co Donegal
eMail
Application Deadline – Friday 13 November 2015.

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Job Vacancies: Positions available on our Community Employment Scheme

We have the following positions available on An Grianán Theatre’s Community Employment scheme:

Housekeeping Assistant (job description)

Box Office Sales Assistant (job description)

Front Of House Assistant (job description) POSITION FILLED

Technical Assistant (job description)

NB: Please only apply if you meet the eligibility criteria below. You will not be considered for interview if you do not meet the eligibility requirements.

Eligibility Criteria for Participants

The criteria for participating on the Community Employment programme are based on age and length of time in receipt of various social welfare payments. In general, this opportunity is for people of 25 or over who are receiving social welfare payments for 1 year or more, and people of 18 years or over in receipt of disability-related payments.

Please note that eligibility to participate on the Community Employment programme is linked to those in receipt of an Irish social welfare payment (where specified). Those persons not meeting the criteria under the Part-time Integration or Part-time Job Options, or who are signing for credits, or are receiving social welfare benefits from a different country, are not eligible to participate on Community Employment.

 

To apply please send your CV and PPS number to:

Martina Murphy

Community Employment Supervisor

An Grianán Theatre

Port Rd

Letterkenny

Co Donegal

eMail

 

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Job Vacancies: Community Employment Scheme

We are currently recruiting people to join our Community Employment Scheme for the following positions:

Housekeeping Assistant (download job description)

Box Office Sales Assistant (download job description)

Front Of House Assistant (download job description)

Technical Assistant (download job description)

Administrative Assistant To The Technical Team (download job description)

NB: Please only apply if you meet the eligibility criteria below. You will not be considered for interview if you do not meet the eligibility requirements.

Eligibility Criteria for Participants
The criteria for participating on the Community Employment programme are based on age and length of time in receipt of various social welfare payments. In general, this opportunity is for people of 25 or over who are receiving social welfare payments for 1 year or more, and people of 18 years or over in receipt of disability-related payments.

Please note that eligibility to participate on the Community Employment programme is linked to those in receipt of an Irish social welfare payment (where specified). Those persons not meeting the criteria under the Part-time Integration or Part-time Job Options, or who are signing for credits, or are receiving social welfare benefits from a different country, are not eligible to participate on Community Employment.

To apply please send your CV and PPS number to:

Tanya McLaughlin

An Grianán Theatre

Port Rd

Letterkenny

Co Donegal

Closing date for applications: 29 August 2014

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